From 1st June 2026, every document for a BIS Foreign Manufacturers Certification Scheme (FMCS) application is uploaded electronically to manakonline.in. The single biggest cause of online application delay is missing, mismatched or oversized documents. This blog gives you a master checklist — broken down by application section — so you can prepare your file once and upload right the first time.
📌 All files must be PDF or Excel (machinery / equipment lists), each within 20 MB. Scans must be clear, complete, and in colour wherever signatures or seals are involved.
🏢 Section A: Organisation Profile & KYC
These documents establish the legal identity of the foreign manufacturer and the factory location. They must be uploaded during Organisation Profile completion — before the New Licence Application is even unlocked.
- Certificate of Incorporation / Business Registration Certificate
- Trade Licence or equivalent address proof of the registered office
- Business Licence as proof of establishment
- Factory address proof (trade licence / lease deed / utility bill)
- CEO / authorised signatory ID document
- Firm / office email, mobile and landline information
- Manufacturer (factory) email and mobile number
- Sector (Private / Public) and Scale (Large / MSME) declaration
🇮🇳 Section B: Indian Representative & Management
Foreign manufacturers must operate the BIS FMCS interface through an Authorised Indian Representative (AIR). This section captures the AIR details plus top management and quality personnel.
AIR Nomination Letter
On the manufacturer's letterhead, naming the AIR with full powers to file the FMCS application and receive correspondence.
AIR Residency Proof
Indian residency status — Resident Indian / Resident Indian working in applicant's organisation or group / Importer.
Top Management Details
Names, designations, contact numbers, emails and DIN (where applicable) of senior management.
Technical / QA Personnel
Name, designation, qualification, qualification document, photo and experience of technical / QA staff.
⚙️ Section C: Manufacturing Process Documents
The portal requires structured documentation of how the product is made — to enable BIS officers and auditors to evaluate quality control during the preliminary factory inspection.
- Raw material list with supplier name, country and ISI / standard conformity status
- Outsourcing declaration (Yes / No) with specifics if any
- Hygienic conditions declaration (for food products)
- Process Flow Chart covering every process from raw material to finished product (PDF, max 20 MB)
- Factory Layout Plan (PDF, max 20 MB)
- Manufacturing Machinery List in the BIS-provided Excel template (max 20 MB)
- Annual production data — Units of production (as per MF), 1 Unit value, production value and present installed capacity
📦 Section D: Packaging & Brand Documents
This section governs how the BIS Standard Mark and brand identity appear on the product.
- Description of packaging nature, quantity per package and marking on the article
- Method of marking declaration (e.g., stencilling, printing, embossing)
- Form of label(s) artwork upload (PDF)
- Batch / Code / Serial numbering scheme description
- Brand Name / Trademark — actual design depiction with logo
- Trademark certificate / registration documentation
- Ownership declaration — Self / Others, Registered / Unregistered, Date of registration / introduction
- Signed Undertaking on use of Brand Names / Trademarks under the BIS Certification Scheme
🔬 Section E: Testing & Inspection Documents
Testing and inspection forms the backbone of BIS quality assurance. The applicant must clearly demonstrate that the factory has the capability to test every parameter of the Indian Standard.
List of Testing Equipment
Excel template provided by BIS — to capture instruments, chemicals and glassware with calibration data.
SIT (Scheme of Inspection & Testing)
Will be further notified by BIS — typically prepared in line with the relevant IS standard.
In-house Test Report
Form-IV format as per Scheme I of Regulations, covering all parameters of the IS standard.
Raw Material Conformity
Report on raw material used in finished product sample lot, only if the IS standard mandates raw material conformity.
📝 Section F: Declarations & Undertakings
Several legally binding declarations are uploaded or accepted online. Mis-statements here can void the licence later.
- Statutory Permissions declaration (Yes / No) — for product categories where applicable
- Other information / requests declarations
- Name and designation of person submitting the application
- Authorisation letter of the application signatory (if applicable)
- Weekly Off declaration with selected off days
- Undertaking on inform-in-advance of new Brand Names / Trade Marks
- Undertaking on truth of information & readiness for factory inspection within ten days from submission
- Undertaking on full co-operation during BIS preliminary inspection and drawl of samples
💰 Section G: Payment-Stage Documents
The final stage is fee payment. Fees are auto-calculated in INR; equivalent USD is paid offline (NEFT or wire transfer to the BIS branch). Keep these handy:
- NEFT / wire transfer number
- Bank name & date of payment
- USD amount paid
- Bank advice / payment supporting document (PDF for upload)
- Agreement to Terms & Conditions on the portal
❌ Common Document Mistakes That Trigger BIS Queries
- Mismatch between firm name on Trade Licence and brand name on label
- Factory address proof not matching the address declared in the Profile
- Process flow chart not covering in-process controls or outsourced stages
- Machinery list not using the BIS Excel template
- Test report not in Form-IV format under Scheme I of Regulations
- AIR nomination letter without clear powers and validity period
- USD payment proof not matching the INR-equivalent fee on the portal
Need a Tailored Documents Checklist?
Our team prepares a product-specific BIS FMCS document pack tailored to your IS standard, country and brand.
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